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Intermediate Assistant Resume Sample
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Intermediate, Assistant, Administration Resuime

Sample Curriculum Vitae Format
Reham Khan
Professional Administrator / Secretary
Mobile No: +97150000000
Email Address: [email protected]

Executive Summary

Dynamic executive with more than 20 years work experience in administrative, secretarial, data entry and site coordinator positions within progressive companies. Excellent competencies in executing a number of tasks simultaneously including strong background in Construction, Pipelines, Infrastructure. Innovative and reliable team player with strong organizational, communication, analytical, problem solving, time management, and IT skills.

 Gulf experienced Administration professional  Diversified industry work exposure
 Expertise in secretarial support and data entry  Strong communications skills
 Tact to deal with people at all levels  Good coordination and administrative skills
 Performs efficiently under work pressure  Enthusiastic and accommodating personality
Educational Qualifications

Intermediate and Secondary in 1993

Career Snapshot

Site Secretary / Administrator (Projects)
Amana Pipelines Construction Jan 2010 – Till date
Dubai / Al Ain

Administration Assistant
Cleveland Bridge & Engineering Nov 1997 – Dec 2009

Administration Officer
National Logistics Cell (NLC) Nov 1990 – Jan 1995


• Coordinate with the Head Office in all project/personnel formalities.
• Coordinate with client in administrative issues to achieve client’s satisfaction
• Liaise with section heads in day-to-day office procedures/tasks
• Provide quality service for project team in all admin/outreach issues.
• Follow up with PRO for the issuance of Visas, Work Permits, and Labor Cards of the new and existing employees... etc.
• Schedule meetings for the site managers, Engineers with consultants, contracts and others
• Handle staff accommodation/maintenance arrangements.
• Type variety of letters, memos, reports, work schedules, and similar documents from hand-written drafts, prepared copy or oral instructions, devising layouts
• Preparing and typing requisitions, invoices, expenditure authorizations and similar standard forms. Types stencils and reproduces copies of finished work.
• Files copies of correspondence, reports, catalogues and similar documents
• Responsible for accuracy and adequacy of files assigned to each department
• Operates, as required, adding machines and calculators to tabulate or verify statistical data, within his capacity.
• Arranges for the timely circulation/distribution of Company notices, regulations, rules, instructions and other documents
• Administers daily attendance records and the preparation of timesheets, overtime, and other information for salary calculations, etc. for Supervisor/Manager’s review and approval
• Handles the Admin-related requirements of the Contracts & Procurement Department Managers and Team members
• Arranging meetings and contracts clarification meetings for the Department
• Providing procedural office services for contractors and their employees, such as recording time and materials charges and issuing gate passes forms, materials and vehicles
• Providing secretarial services such as making appointments, relaying messages, attending guests and visitors, and arranging transportation, etc

IT Skills

 MS Office Suite (Word & Excel), E-mail applications and internet research

Personal Details

Nationality : Pakistani
Date of Birth : January 4, 1999
Marital Status : Married
Visa Status : Employment Visa (Transferable)
Driving License : UAE
Languages : English, Hindi, Basic Arabic
Reference : Available upon request
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